Administrative jobs are often interwoven with Operations (most common), Finance, HR and Legal. A Chief of Staff, a title heard frequently in politics, is also a somewhat new title for a top administrative position within businesses. Other tasks of an Administrative Assistant include: # of job title searches per month: 14,000; Office Assistant: 3,900; Assistant:450. Keeping this cookie enabled helps us to improve our website. Here’s a little more texture on each of the 6 levels of Admin roles: Administrative usually reports into the Administrative or Operations team run by the Chief Administrative Officer or Chief Operations Officer. We are seeking a motivated, experienced administrative coordinator to join our growing organization. We’re here to fill in the knowledge gap that’s ever present when you wonder, Executive Assistant vs. ; The ability to stay calm under pressure to effectively serve executives and solve problems. to stay sane and keep a positive attitude no matter what happens. Secretary vs. Salary estimates are based on 13,892 salaries submitted anonymously to Glassdoor by Executive Assistant/Project Coordinator employees. Here’s everything. Knowing these differences can help you determine which of these administrative career paths is right for you. Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. Photocopying, faxing, collating, etc., as needed. A Receptionist also answers the main phone line for a company and transfers calls accordingly. We use cookies to create the best site experience. Here’s some examples of what this key difference might look like in practice: In general, an Executive Assistant supports an executive or team of executives. https://www.thebalancecareers.com/administrative-job-titles-2061489 When you start to narrow down the available opportunities, especially between related professions, it can become easier to … A Chief of Staff serves as a liaison between clients, staff, and executives. Examples of job titles for Administrative leaders include: Examples of Administrative Vice President titles commonly used include: Here are some of the top most used Administrative director titles: Examples of Administrative manager titles include: When you get to the individual contributor level of Administrative positions, there is more granularity. Common tasks of a Virtual Assistant include: A Contract Administrator is responsible for developing and reviewing contracts on behalf of an organization. —while also tackling mission-driven company projects. As I am, looking to transition from an AA to an EA. This way, you can make it a point to find out as much about them as possible while you’re in your Executive Assistant role. Entire administration structure is managed by these professionals with their vital knowledge of the field along with their past experienc… 25 Virtual Holiday Party Ideas For Spirited Festive Fun Administrative Coordinators serve as a point of contact and link between employees, internal departments, and external parties, including vendors, lenders, and customers. Administrative is considered the “what” of an organization. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. As EAs support company leadership, they have the ability to take on more and more responsibility as they build new skills. Sometimes, Executive Assistants climb all the way to the top as, 39 Thoughtful Employee Appreciation Ideas, 59 Ridiculously Fun Virtual Happy Hour Ideas, 100 Fun Office Games & Activities for Employees, 25 Virtual Holiday Party Ideas For Spirited Festive Fun, 74 Insanely Fun Team Building Activities for Work, The Best Employee Recognition Software Platforms, 121 Corporate Gift Ideas Your Clients and Customers Will Love. 39 Thoughtful Employee Appreciation Ideas 31 Sensational Swag Bag Ideas Armed with a handful of tried-and-true strategies, you can make the move quickly and smoothly. We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: Answering phone inquiries, directing calls, and providing basic company information. Administrative Assistant: Is there a difference? to be able to use all the tools of the trade to improve and reinforce processes. An Executive Assistant position can be both the promising beginning and the happy ending of a promising career. # of job title searches per month: 10,000; Office Administrator: 3,600; Administrator: 800. A Virtual Assistant provides a variety of services to businesses or business leaders from a remote location. Executive Assistant vs. Glad this information was helpful for you. to ensure nothing falls through the cracks. 100 Fun Office Games & Activities for Employees This supports our mission to transform job descriptions. isolating the positions you might want to explore within your company. As AAs perform a variety of different tasks, they can easily find out what things they like. If your current administrative job is one rung on a career ladder and you’re looking upward, then here’s your next task: Figure out how to transition from where you are to where you want to be. “An effective administrator is…the link between an organization’s various departments and ensures the smooth flow of information from one part to the other.” — Effective Role Of Administration In An Organization by Pankaj Mishra. Visit PayScale to research administrative coordinator hourly pay by city, experience, skill, employer and more. to make the right moves in high-pressure situations. Get a … In this article, we discuss the differences between an office administrator and an office manager based on the typical job duties, necessary skills, education level, amount of experience and the average salary for each position. After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. # of job title searches per month: 6,200;Secretary: 2,000; Front Desk Agent: 500. to connect, collaborate, and share advice on how to overcome the wide spectrum of challenges you face in your role.). An Administrative Assistant may answer phones or greet guests, as a Secretary would, but also performs more complex tasks like creating meeting agendas and managing multiple calendars. The key difference lies in the focus of each position. Terms and Conditions FAQ If you’re in the administrative field (especially if you’re browsing jobs), we’re sure you’ve come across your fair share of administrative job titles. We’ve pulled together information that makes it easy to compare and contrast the two positions. Contact Us Giving specialist administrative support and advice or guidance to students. 79 Unique Gifts For Employees To view descriptions of current openings, please … Anyone deciphering between these two positions might find it a bit confusing. Grade: 10 × This is a description of a Staff Position Classification. Guides and Resources About Operations is considered the “how” of an organization. Assistant Coordinator Resume Examples. Other tasks of a Program Coordinator include supporting program growth, creating presentations, and sharing program summaries across an organization. This means that every time you visit this website you will need to enable or disable cookies again. One such department is the administrative sector. Member Reviews Common tasks of an Executive Assistant include: # of job title searches per month: 6,600; Executive Administrative Assistant: 600. to effectively and respectfully communicate with internal and external stakeholders. to strategically complete important to-do items while balancing small tasks. Thank you so much. If you disable this cookie, we will not be able to save your preferences. Administrative Assistant | Snagajob. to provide executives with strategic guidance. The national average salary for a Administrative Coordinator is $44,285 in United States. It also assesses an administrative professional’s technical skills, proficiency with office equipment and gen… Both positions provide plenty of room for ambitious workers to create their own opportunities and blaze career paths based on goals and interests. AAs can gain experience and then specialize, expand their current roles, or channel their administrative prowess to serve specific people or positions. They organize files, prepare documents, schedule appointments, and support other staff.”. We’re here to fill in the knowledge gap that’s ever present when you wonder. Thank you for this information. Administrative Coordinator Job Summary. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.”. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. A human resources coordinator is an entry-level role that involves handling administrative tasks related to hiring, managing and developing employees. AAs will have the chance to explore roles within their current companies and to discover what roles are available across the industry as they network and collaborate with external stakeholders. (PS – Get more sh*t done with The Assist — the #1 free weekly newsletter made for assistants by assistants.) “An office administrator provides structure to other employees throughout the organization. Blog Office managers are responsible for a variety of tasks including monitoring deliveries, organizing workspaces, and providing assistance to executives where needed. Administrative Assistant: The Essential Skills . The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. They handle clerical and administrative duties, analyze and improve office processes and policies, and ensure that the office operates smoothly. The responsibilities of Executive Assistants (EAs) and Administrative Assistants (AAs) may overlap at one company and be vastly different at another company. The average salary for an Administrative Coordinator in Canada is C$45,593. An Executive Assistant is highly qualified and usually has years of experience in the Administrative field. (i.e., Creating processes, Managing Projects, Tracking Product Development, Remaining Legally Compliant, Tracking Efficiency, etc.). Apply to Administrative Assistant, Executive Administrative Assistant and more! Providing administrative support on a daily basis to the students, Heads of Group, academic and research staff. Some duties of the Chief of Staff include: # of job title searches per month: 2,000; Administrative Coordinator: 600. , explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. A Personal Assistant works side-by-side with one senior-level executive to ensure their calendar is up to date and their organizational goals are met. This was very helpful! 121 Corporate Gift Ideas Your Clients and Customers Will Love, © 2021 SnackNation. SnackNation Insights 63,477 Administrative Assistant Coordinator jobs available on Indeed.com. Executive Assistant responsibilities include: Sample Executive Assistant Job Description. They also both handle faxes and mail. to be a trusted resource and keeper of confidential information. We perused 40 top career pages to see how top-performing public companies list Administrative jobs versus Operations jobs,. This rank has got the administration related authority, power and decision making capabilities in the company. Check out Ongig.com to learn more. Administrative Job Titles Hierarchy — The standard for Administrative department positions…a mini org chart if you will. What makes an Executive Assistant different from an Administrative Assistant? A Contract Administrator ensures all parties follows the terms of each contract and also may be tasked with analyzing contracts to make sure they comply with regulations, developing contract proposal to support organizational goals, and writing contract letters or notices. Bosses need to be able to trust Executive Assistants to handle delicate information with care, understanding, and diligence. Filter by location to see Administrative Coordinator salaries in your area. An Administrative Assistant works with an executive or team of executives to carry out the day to day tasks within an organization. It can be nebulous but serves critical functions. In addition to the sources cited above, special thanks to these experts on administrative titles: My Ongig team and I share this research on Administrative job titles to help you optimize your own titles. (PS – Join one of our private FB Group exclusively for Executive & Administrative Assistants. Virtual Assistants: What They Do & How to Hire. Chelsea Hnat, Executive Assistant to the CEO for Advancing Women Executives, has this to say about assistants who can solve problems: “The more they are able to effectively troubleshoot, the more valuable they become in their position because they keep everything moving smoothly.”. A sample Administrative Assistant job description from. Company Swag Ideas Employees Really Want Note: If you’re interested in other departments’ job title analysis, check out The Top 20 Finance Job Titles (includes Accounting) and The Top 40 Job Titles in Human Resources. Both roles make sure their companies function as efficiently as possible. The AC will perform all of the outlined Resident Assistant duties and responsibilities as described in the RA Position Overview & Duties and the Resident Assistant Manual. Administrative Coordinator Salary According to the Bureau of Labor Statistics (BLS), first-line supervisors of office and administrative support workers, such as office coordinators and managers, earn an average annual salary of $60,130 , as of May 2019. They are also responsible for arranging schedules and confirming meetings. But today, we’ll focus on Administrative job titles alone. Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management… Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed. For more info visit: Privacy Policy & settings. A Program Coordinator is an administrative professional tasked with helping manage various programs within an organization. Managing a conference room calendar (AA) vs. managing just one executive’s travel calendar (EA), Responding to emails sent to the company account (AA) vs. routing correspondence for one specific person (EA), Entertaining all clients and visitors that check in at the front desk (AA) vs. taking a key client to lunch before they meet with the executive (EA), In general, an Executive Assistant supports an executive or team of executives. However, there are a widevariety of other titles that frequently mean the same thing includingAdministrative Coordinator, Administrative Secretary, AdministrativeSpecialist, and Office Administrator to name just a few. Resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations. Sometimes, Executive Assistants climb all the way to the top as vice presidents and other high-level leaders. A Virtual Assistant performs many of the tasks performed by an Executive Assistant, but may also act as a Personal Assistant and perform personal errands. Privacy Policy In this mini-report (the latest chapter in Ongig’s Job Titles: The Definitive Guide, you’ll find guidance on: What is an administrative position? The Definition of “Administrative” — Best practices on roles and department names. May 14, 2020 by Heather Barbour in Job Titles, How to Organize an Administrative Department, Effective Role Of Administration In An Organization, Office Administration definition via Wikipedia, 100+ Creative & Funny Job Titles [by Department & Position. We found these other funny/creative Administrative job titles : There’s more examples of funny admin titles (including for Office Manager) here: 100+ Creative & Funny Job Titles [by Department & Position]. The 20 Most Searched-For Administrative Titles — A pie chart of the top 20 Administrative positions that candidates search for on Google. Chief Administrative Officer – Chief Administration Officer, Head of Administration, Chief Business Officer, VP of Administration – Vice President of Finance & Operations,  Chief of Staff, Director of Administration – Administrative Services Director, Administrative Director, Administrative Manager – Administrative Services Manager, Business Support Manager, Individual Contributors – Administrative Coordinator, Administrative Specialist, Administrative Analyst, Virtual Assistant, Executive Assistant, Administrative Business Partner, Executive Business Partner, Typist, Data Entry Clerk, Office Manager, Entry Level – Entry-Level Administrative Assistant, Administrative Intern, Administrative Trainee, Junior Administrative Assistant, Chief Administrative Officer CAO) (Yelp and Bank of America uses), Chief Legal & Administrative Officer (Collective Health), Vice President Administration (The Melt uses), Senior Director of Administrative Services, Business Support Manager (Bank of America uses), Administrative Business Partner (used by Goole and Stripe), Executive Business Partner (used by Airbnb, Google, YouTube, and Lyft), Front Desk Administrative Assistant (Uber uses), Solutions Coordinator (Cardinal Health uses), Administrative Assistant I (AmerisourceBergen uses), Keeping an inventory of equipment and office supplies, Coordinating reporting procedures across organizational teams, Monitoring department expenses and accounts, Attending meetings on behalf of their boss, Leading organizational culture and community efforts, Tracking records being removed from files, Administrative Work (emails, scheduling, booking travel), Personal Tasks (scheduling personal appointments, making personal purchases, booking personal travel), Create Content (researching and creating blogs or business-related content), Manage Finances (Monitoring budget and expenses), Customer Service (Answering and directing calls). A: The main difference between administrative and clerical jobs is the level of responsibility. Take the Quiz There are numerous ranks in any company. Here’s a typical org chart of Administrative position titles. Good luck! It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. I was an Administrative Assistant for 13 years. A Program Coordinator helps manage program-related budgets, keeps team members up-to-date, creates meeting agendas, and schedules meetings. Admin assistants generally provide support to a team or group of people, a department… A Personal Assistant, similar to an Executive Assistant, helps manage daily schedules and other administrative tasks. Executive Assistants excel when they possess the following core skills: Administrative Assistants excel when they possess the following core skills: Both Executive Assistants and Administrative Assistants enjoy flexible career paths. Administrative Assistant responsibilities include: Sample Administrative Assistant Job Description. (i.e., Scheduling meetings, answering phones, sending emails, preparing documents, creating presentations, directing visitors, etc.). Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. Like Executive Assistant career paths, the career possibilities for Administrative Assistants are endless. We’ve pulled together information that makes it easy to compare and contrast the two positions. 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Goals they will achieve their boss ’ s ever present when you start to down., etc. ) they ’ ll notice that some of the job move...: A0047 / Administrative Coordinator in Canada is C $ 45,593 out a variety of duties! Necessary cookies first so that we can save your preferences for cookie settings while balancing tasks. Positions…A mini org chart if you will be responsible for developing and reviewing on! Preparation needed to become an HR Administrative Assistant what makes an Executive Assistant highly. Emailing, or channel their Administrative prowess to serve their leader – whether the task is big or small and. Terms of the Chief of staff serves as a liaison between clients, staff, and qualities! Will be responsible for maintaining an organized front office, performing bookkeeping and clerical duties, website... To see how top-performing public companies list Administrative jobs are nearly always entry-level positions with few requirements for previous or! Monitoring deliveries, organizing workspaces, and schedules meetings the Executive Assistant ; there ’ leadership. Roles, or as customer service representatives include supporting Program growth, creating presentations, directing visitors,....: 500 plenty of room for ambitious workers to create the best site experience behalf of organization. As efficiently as possible shifts and ensures admitting and discharge functions are providing for optimal patient flow while productivity! Paths are limited only to your ambition and reviewing contracts on behalf of assigned! An Administrative Assistant to match their growing skill sets this is very important,... Group, academic and research staff only to your ambition is $ 44,285 in United States to... Visit this website you will often interwoven with Operations ( another nebulous critical. Anonymous information such as sorting mail, filing documents, greeting customers, and ensure that office... Business environments within your company Agent: 500 below are the top 10 Administrative job titles work best and... To date and their organizational goals are met Administrative Assistants, or as customer service.. Our website of different tasks, they have the ability to creatively solve problems turns Administrative Assistants also! Planning—While also tackling mission-driven company projects respectfully communicate with internal and external stakeholders their own opportunities and career! To ensure their calendar is up to date and their organizational goals are met assists the management in the.! Demonstrates expertise in all areas of Administrative work roles make sure their companies function as efficiently possible. Use all the way to the top as vice presidents and other Administrative tasks to! Areas of Administrative work descriptions of current openings, please … Assistant Coordinator Resume.! Budgets, keeps team members up-to-date, creates meeting agendas, and departments staff position Classification possible career are... Titles and descriptions — a list of the outward facets of the job itself can a! Responsibilities, core skills, and executives they do & how to overcome the wide spectrum of challenges you in... Use cookies to create the best site experience few requirements for previous education or training related! The next time i comment maintaining an organized front office, performing and.: A0047 / Administrative Coordinator Executive & Administrative Assistants share plenty of responsibilities, core,! Roles, or as customer service representatives tasks—such as, looking to transition from an Administrative field needs to about. & Administrative Assistants do pretty much anything and everything necessary to help businesses smoothly! Cookies first so that we can save your preferences team of executives to carry out the day to tasks... Site, and support other staff. ” recommend isolating the positions you want!, devise business strategies, manage projects, plan events, guide communications, and ensure the... See how top-performing public companies list Administrative jobs versus Operations jobs, internal and external stakeholders mission-driven projects... For maintaining an organized front office, performing bookkeeping and clerical duties, and!, experience, skill, employer and more responsibility as they build new skills Coordinator 600... Are also responsible for arranging schedules and confirming meetings lies in the knowledge that!, Heads of Group, academic and research staff. ), academic and research staff is to! And expand their responsibilities and scopes to match their growing skill sets helping manage various programs within an.... Two ) rungs closer to your ultimate career goal cookies so that we can save your preferences for settings. The knowledge gap that ’ s ever present when you wonder Legal too preparing documents schedule. S goals they will achieve their own. ” tools of the job itself can encompass wide... Your intel on the Administrative job titles and descriptions that employers request job descriptions for on Google, according ahrefs. To other employees throughout administrative coordinator vs administrative assistant organization their current roles, or as customer service representatives what do...